Booking
Scheduling parties interested in bringing an event to the Baxter Arena may make requests for dates through the Associate AD/General Manager.
All communications must be directly made with the Associate AD/General Manager (i.e. not via third-party communications).
Omaha Athletics, University of Nebraska at Omaha events (i.e. commencement), and concerts will receive first hold preference on Thursdays – Saturdays (August 1st through March 30th) (“Athletic Season”).
A “First Hold” will be given to the organization/event/individual requesting specific dates outside the Athletic Season. That is, Baxter Arena will tentatively reserve your requested dates.
Schedules are usually completed for Omaha Athletic games by September 1, after which time, weekend dates may become available. Requests for Athletic Season weekend dates may be made at any time but are only confirmed after Omaha Athletics schedules are finalized. If written confirmation is not received, the hold will automatically be released back.
Holds may be placed by anyone via phone. A follow-up written confirmation must be received via email, mail, etc. on the organization/event/individual’s official company letterhead or other official form. This must be received within 24 hours of the initial phone call when the hold date was requested. If written confirmation is not received within 24 hours, then the verbal hold will be released.
After receiving written confirmation for a hold, communications must be made by the organization/event/individual to the Associate AD/General Manager of Baxter Arena within 7 days of when the event was placed on hold. It is the responsibility of the organization/event/individual to generate this communication, verbal or written (i.e., progress update, cancellation, moving forward, etc.).
If another group desires to lease Baxter Arena for any portion of the tentative dates, the first group will be notified immediately and be required to pay a non-refundable deposit and to sign a contract within the allotted time set forth by the Associate AD/General Manager or the Assistant AD of Business Operations. Failure to complete these requirements in the allotted time will result in a release of the date(s) being held.
Rental Rates
The current rental for concert ticketed events at Baxter Arena shall be the greater of $25,000 flat rate or 15% of the Adjusted Gross Ticket Receipts, whichever is greater, plus all reimbursable expenses, facility fees, and equipment costs to Baxter Arena.
Adjusted Gross Receipts shall mean the proceeds from the sale of admission tickets, net of any applicable taxes and facility fees charged by the arena box office or by Ticketmaster to sell or distribute tickets.
Community-ticketed events, private rentals, and/or other community events determined by Baxter Arena, the current rental rate is $13,000 per four-hour event, plus all reimbursable expenses, facility fees, and equipment costs to Baxter Arena.
Such events may be required to submit payment for all rental fees, estimated reimbursable expenses, and equipment costs outlined in the License Agreement, in advance of the event.
Both concert and community-ticketed events may be negotiated at a lower rental rate based on the potential profit from food, beverage, and merchandise sales. Community events may be negotiated at a lower rental rate based on the potential profit from food and beverage.
Rental rates are subject to increase based on state and nationally recognized holidays.
All prospective Baxter Arena clients are required to complete a “Book An Event Form” unless they are a repeat client.
Effective 9.3.2024
Upon return of the completed form, Baxter Arena will review the application and, in its sole determination, make a decision on the event requested, based on the following criteria:
- Comparison to other event applications
- Event feasibility
- Applicant’s previous event experience and capabilities
- Applicant’s references
- Applicant’s financial capabilities
- Availability of requested dates
- Submittal of application does not guarantee an award of dates
- No dates can be held at Baxter Arena without an approved Rental Application
Baxter Arena
2425 S. 67th Street
Omaha, NE 68182
Phone: 402.554.6200
Fax: 402.554.4817
The University of Nebraska, Omaha Athletics, and Baxter Arena does not discriminate based on race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation in its programs, activities, or employment.